Most parts of the world get snow or rain for at least a part of the year. There are days when it snows or rains very hard, forcing you to stay put at home and work doubly hard the next day in office. Thankfully, there is a way to get your work done from the comfort of your home even on those snowy days.
With electronic Document Management Software (DMS), a rainy day spent at home need not be a dry day for your business. You can install document management software on your laptop or home desktop as well as on the computers on your office LAN and carry on with your work as usual. So when you are out of office, you can still access the documents stored in your database (depending upon the type of DMS you use).
Most document management software applications have multi-user capabilities so you can assign documents to other users. So if you just worked on a document and need your colleague to review it and suggest changes or additions, you can easily assign it to them. For example, you just drafted a document listing the terms and conditions as part of a deal you are about to get. You want this document to be reviewed by your legal department so that they can add their disclaimers and other clauses. All you need to do is click a button and select the person who you want to share the document with. It will instantly move the document into your colleague’s list of assigned documents, ready for review! If you are a small business owner, you may have faced the situation where you are stuck at home due to an unforeseen event, inclement weather being just one example. Maybe you cannot meet your team member to work together on an important document; the only solution would be to work from home and have your colleague do a review from office. Thanks to document management software, this can be done in a matter of a few clicks!
Your colleague may have reviewed the document and now you need to send it to your potential client. A good document management solution allows you to fax, email and print documents from within the software and even burn them to a CD/DVD. Document sharing is thus made possible with your fellow users while document sending is possible with almost anyone you choose to.
Irrespective of the weather, small business document management brings with it many more benefits than those discussed above, that allow you to do much more than build a snowman! As a small office owner, there are several tasks that you might want to do in the comfort of your home and reserve your day in office for face to face meetings. Document management allows you to do such routine tasks in a quick, easy and effective way. If you spend some time defining your needs and studying various available options, a good document management solution like Sohodox is one investment that will bring handsome returns for your small business.